Faculty & Program Assistant - Center for International Development

Cambridge, MA

Job Summary

Harvard’s Center for International Development (CID) is recognized as a global leader in research that seeks to solve the world’s most pressing development problems. At CID, we believe leveraging global talent is the key to enabling development for all. We teach to build capacity, conduct research that guides development policy, and convene talent to advance ideas for a thriving world.

CID has an immediate opening for a full-time Faculty and Program Assistant to support the Center’s Faculty Director and CID core team activities. The Faculty and Program Assistant is an integral part of the CID team, supporting a wide range of work at the Center. This position provides an opportunity to work alongside CID’s close-knit team, to learn about research center administration, to support event execution and communications development, and to facilitate courses at the University—all to advance CID’s work impacting 100s of millions of lives. The ideal candidate shall perform a wide range of complex administrative and support duties in a timely and accurate manner. This candidate must be proactive in problem-solving, able to multitask, and have high-level communication (oral and written) and interpersonal skills. This candidate must have the ability to interact with a variety of stakeholders including students, faculty, donors and prominent individuals and organizations with tact and diplomacy. This position requires working independently and as part of a team, and a high level of maturity and good judgment. The ability to learn on the job while performing a wide range of complex and evolving administrative and clerical support duties is essential to this role.


This position entails serving as the assistant to CID’s Faculty Director (33%) and assisting in the Center’s events, financial, administrative, and HR activities, as needed, under the direction of CID’s Director of Strategic Engagement & Development (67%).

 

Job-Specific Responsibilities

Responsibilities for this position will include (but are not limited to):
 

Faculty Assistant (33%):

  • Prepare course materials: reviewing and summarizing papers; drafting PowerPoint presentations; locating materials online and in hard copy; submitting requests for permissions and copyright registration; ordering books and other materials; copying and preparing handouts.
  • Manage course communications and execution: organizing and managing the course website (on Canvas); coordinating with the teaching team (faculty, teaching fellows, and course assistants); setting up and managing a classroom management system; coordinating audiovisual support; assisting with exam logistics; assisting in
  • experimentation and implementation of new technology inside and outside the classroom.
  • Coordinate student needs outside of class: managing office hours; coordinating and tracking submission of reference letters to be submitted by faculty, etc.

Program Assistant (67%):

  • Schedule and travel support: Managing complex calendars for CID Director; coordinating high-level meetings and international travel arrangements for the Director, CID team, and guests, as needed; preparing meeting documentation (such as agenda, background research on meeting attendees, etc.).
  • Event support: Identifying and coordinating with event venues and vendors (including catering, photographers, etc.); researching speakers; communicating and hosting guests; coordinating audiovisual support; assisting with day-of event logistics.
  • Financial support: Preparing expense reports for CID Director; processing, monitoring and assisting with financial payments, including vendor invoices, individual reimbursements, and other accounts payable and receivables. May serve as approver for financial transactions representing the Center.

Other administrative support, including:

  • Composing and editing letters; monitoring and answering correspondences; tracking and maintaining inventory of office supplies; liaising with office vendors as needed; coordinating maintenance of physical space and equipment.
  • Human resource support: Assisting with ongoing administrative support around staff and fellow appointments by tracking end dates and ensuring compliance with visas and HKS policy; supporting onboarding processes; coordinating logistical support for fellows (including computers, email set-up, telephone, supplies, support of annual recruitment process); assisting with other human resource activities, such as recruitment and management of Student Ambassador group, student workers, temps, etc.
  • The successful candidate will gain exposure to ground-breaking research on a wide variety of disciplines throughout the international development field, opportunities to contribute to the Center’s exciting new initiatives, and get involved with the broader Harvard Kennedy School community. CID is a high-profile, fast-paced office with friendly and energetic staff.

Basic Qualifications

  • A minimum of 2 years of professional experience in program coordination and/or executive administration
  • Demonstrated prior experience providing high level administrative support and complex project/program coordination responsibilities, ideally including and events support

Additional Qualifications and Skills

  • Bachelor’s degree, ideally with a focus on social science
  • Demonstrated intermediate skill level with Word, Excel, and PowerPoint
  • Experience running online webinars and live streams, using Zoom and other software
  • Position requires adaptability, flexibility and the ability to multitask while maintaining excellent attention to detail
  • Successful candidate must be highly motivated and detail-oriented, have the ability to meet tight deadlines and strong organizational skills
  • Experience in financial management and office support will be evaluated favorably.
  • Demonstrated interpersonal skills with experience providing complex administrative and programmatic support, working well independently and also contributing as a valuable team member
  • Demonstrated interest in economics, international development, and policy in developing countries
  • Excellent verbal and written communication skills in English

Apply through original listing here.