EPoD is currently seeking a Senior Finance and Sponsored Research Manager to oversee finances, grants and contracts for program activities at EPoD. This individual will serve as main point of contact with the HKS Research Administration Office (RAO) and Office of Financial Services (OFS), in addition to the Harvard Office of Sponsored Programs (OSP) to resolve matters related to grants, contracts and financial accounts. The position offers an opportunity to work closely with a team doing large-scale field research in international development and to contribute directly to active policy research engagements.
Lead Proposal and Subcontract Development (Pre-award)
- Manage and/or provide oversight of proposal submission process, including development of budgets, compiling proposal components and reviewing materials to ensure compliance with funder requirements, in addition to coordinating with counterparts within other units or institutions for proposal submission
- Negotiate sub agreements and manages pre-award financial relationships with sponsors and sub-contractors
- Serve as advisor and ensure compliance on EPoD’s RFP process. Including managing sub-contracting process with awardees, internal and external to Harvard.
- Interpret regulations and guidelines of multiple programs funding with complex and broad guidelines for spending
- Create internal guidelines to ensure compliance of University and donor regulations
- Serve as principal source of information on complex fiscal policies and procedures including federal and non-federal funding regulations, and advise faculty, students and other staff on existing options or alternatives effectively recommending courses of action on fiscal matters
- Advise on long-term financial viability of programs given multiple grants and contracts from various sources with differing project end dates
- Supervises the processing of invoices and day to day monitoring of budgets
- Responsible for effort reporting for EPoD
- Financial reporting and analysis on all EPoD accounts, including regular tracking of revenues and expenses against initial budgets, allocating salaries of staff to appropriate accounts, preparing budget projections and conducting related analysis, and making decisions on future spending with inputs from the project teams
- Responsible for fulfilling programmatic reporting requirements
- of the funding organization
- Develop reporting mechanisms and financial models to analyze the financial viability of the program
- Help to support and develop core systems and processes for program operation
- Advice staff on processes and ensure compliance with Harvard’s Institutional Review Board (IRB)
- Addressing critical strategic/financial questions that require thoughtful problem solving and analytic capability in coordination with the EPoD senior leadership team
- Provide trainings related to financial management and sponsored research administration for HKS faculty, administrators and financial managers on an ad hoc basis, including direct reports
- Contribute to year end close process and HKS budgeting for all EPoD accounts and expenditures.
- Manage direct reports.
- Others, as required
Bachelor’s degree required and at least 5 years of progressive grant and contract experience. Supervisory experience.
The candidate must have a strong and demonstrated ability to manage financial resources and balance budgets for projects and advanced knowledge of sponsored research regulations. Excellent English oral and written communication skills. Experience in complex financial management and analysis, in addition to administering and oversight of sponsored contracts. Computer literacy (including Microsoft Word, Excel and PowerPoint) and computer research skills are vital. Advanced degree in finance, management or accounting preferred. Experience in as a departmental research administrator preferred. The candidate should be well organized, deadline driven, able to prioritize, have a strong attention to detail and manage multiple assignments simultaneously. Excellent spreadsheet and database software skills required. Expertise in data extraction, analysis and report presentation. The position requires strong interpersonal skills, the ability to interact well with faculty, staff, students, and research partners in developing countries. Experience in an institution of higher education will be evaluated favorably. Experience with DFID, USAID, World Bank or similar highly desirable.
This is a benefits eligible term appointment for 1 year from date of hire, with strong possibility of renewal